Additional services

Ministry Bookkeeping

Church and parish bookkeeping involves managing religious organisations’ financial records and transactions to ensure transparency, accountability, and compliance with regulatory requirements. Here’s a guide to church/parish bookkeeping tasks that CloudMind Accounts can manage for your ministry.

We specialise in a comprehensive range of bookkeeping and BAS services, including but not limited to

Bookkeeping

From data entry and reconciliation to payroll processing and financial reporting, we handle all aspects of your bookkeeping needs with precision and attention to detail.

ATO BAS Lodgement

Our BAS agents are fully accredited and equipped to assist you with the preparation, lodgement, and compliance of your organisation with Activity Statements (BAS), ensuring accuracy and timeliness to avoid penalties.

Software Advisory

We help organisations transform their systems, increase productivity, and operate effectively through cloud-based accounting systems, connected ecosystems and apps.

Financial Analysis

Beyond recording transactions, we provide valuable insights into your financial performance, helping you make informed decisions and achieve your organisation’s goals.

How we can help your Parish

CloudMind accounts can manage the best practices and principles of church/parish bookkeeping, ensuring religious organisations can maintain accurate financial records, promote transparency and accountability, and fulfil their mission effectively.

 

Chart of Accounts: Set up a chart of accounts tailored to the specific needs of the church or parish. This includes accounts for donations, offerings, tithes, expenses (e.g., utilities, salaries, maintenance, assets (e.g. commercial and residential buildings), liabilities, and equity.

Donation Tracking: Establish procedures for tracking donations received from members and supporters. Maintain detailed records of contributions, including donor information, donation amounts, dates, and purposes. Consider using donation tracking software or spreadsheets to streamline the process.

Recording Transactions: Record all financial transactions accurately and promptly. This includes income from donations, fundraisers, other sources, and expenses related to operating costs, programs, and outreach activities. Use accounting software or manual ledgers to maintain organised records.

Bank Reconciliation: Reconcile bank statements regularly to ensure that recorded transactions match bank deposits and withdrawals. Verify that all donations and expenses are correctly accounted for and investigate any discrepancies.

Budgeting and Financial Planning: Collaborate with the Treasurer to assist with the annual budget to plan and manage the church’s financial resources effectively. Consider anticipated income, expenses, capital projects, and savings goals. Review the budget regularly and make adjustments as needed to ensure financial stability.

Internal Controls: Implement internal controls to safeguard church assets and prevent fraud or misuse of funds. This may include segregation of duties, authorisation procedures for expenditures, and regular audits or reviews of financial records.

Compliance and Reporting: Collaborating with the Treasurer to ensure compliance with applicable tax laws, regulations, and reporting requirements for religious organisations. Ensure all your obligations to the ATO,  Australian Charities and Not-for-profits Commission (ACNC) and all other statutory authorities are met promptly. 

Payroll and Personnel: If the church has paid staff or clergy, maintain accurate payroll records and, where appropriate, manage all payroll functions. 

Transparency and Communication: Foster transparency and open communication with church members and stakeholders regarding financial matters. Provide regular updates on financial performance, budgetary status, and stewardship initiatives. Encourage feedback and involvement in financial decision-making.

Training and Education: Provide training and resources to staff, volunteers, and leadership involved in church bookkeeping and financial management. Offer workshops, seminars, or online courses to enhance skills and knowledge in accounting principles, software usage, and financial stewardship.

CloudMind Accounts offer a complimentary 30-minute discovery session via Zoom.  This discovery session helps us get to know each other and understand your pain points and the outcome you want to achieve with your organisation or entity.

Success Stories

We are delighted with our Bookkeeper, Renae Petersen, from Cloud Mind Accounts. Renae undertakes the bookkeeping and BAS lodgements for Saint Bartholomew’s Anglican Church.  Renae is an expert with XERO and assisted us with converting from another software.  Renae is efficient in her work and is most friendly and approachable.  Our Parish Council has greatly appreciated Renae’s professionalism and enormous patience.  We highly recommend Cloud Mind Accounts.

Glenis Heath (Parish Warden) Saint Bartholomew’s Anglican Church

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Contact us  today to learn how CloudMind Accounts can support your organisation and schedule a consultation with one of our experts. Let CloudMind Accounts be your trusted partner in financial management. We’re here to help you succeed.